How to properly perform backups


While we’ve explained many times that backup is critical, experience shows that people still find the process complicated and therefore put it off until tomorrow, in a week, or a month. How should I make backups? What must be in them? Where is the best place to store them? We have so many devices and so little time – perhaps that’s why backups are so often postponed.

In today’s post, we will discuss backup issues in the following order: when , where , what and how to include in a backup job.


First question: how often should I back up my data? The answer is quite simple and is – as often as possible. Regular backups depend on the relevance of this data. It is best to create a schedule for backups so that they are created at regular, frequent intervals. Ideally, this process should be automated – but we’ll cover that a bit later.

Not all data has the same value and files are changed at different intervals. So if you are working on a large project every day, it would be a good choice to update the backup every day and include the project files in it. This way, you won’t lose your working week when (or rather when) something happens. In turn, photos from trips can be downloaded to the folder once a quarter, so you can copy it right then.


The main rule about where your backups are stored is that it must be isolated from the main system that holds your data. Only then can you be sure that this data will be safe when your device is attacked by cryptocurrency . The three most popular options are: USB drive or external hard drive, NAS device, and cloud storage. The choice depends on individual preferences.

A USB drive is compact and convenient to carry, but frequent writing to it can wear out the life of the memory faster. Therefore, its biggest drawback is the inability to predict the unlucky day. Moreover, these small devices are easy to break or lose, so they cannot be recommended as regular backup tools or for use as persistent storage. Nevertheless, they are convenient auxiliary tools.

The advantage of external hard drives is their high storage capacity and relatively low cost per gigabyte. As for the minuses, they are not very handy. Moreover, as with flash drives, their backup schedule must be managed independently. In addition, every time you want to copy data, you must physically connect it. Another disadvantage is that they have low resistance – for example, drop resistance, so they should be handled with care.

NAS devices are actually small computers that contain hard drives that you can connect to over a local network. They allow you to configure your backups automatically, so you don’t have to remember about them – it’s an extremely convenient feature. Their biggest disadvantage is … the price. Since NAS devices are computers, they cost similarly. They also require configuration so that they cannot be directly accessed from a computer, as is the case with a network drive: once they get into a computer, many encryption programs can also encrypt network resources.

Cloud storage is a great choice when it comes to mobility and access to files from any device, anywhere in the world. However, it’s important to remember that the cloud is actually somebody’s computer, so make sure you put your data in good hands if you choose to do this. What’s more, your cloud backup will be physically out of reach – and someone might be trying to access it. So, when choosing this method, pay attention to whether (a) the service uses encryption and (b) the connection used to transfer data between your computer and the service is secure .


Every device you use should be backed up: computers, laptops, smartphones, tablets, and even portable game consoles – if possible. Backing up your smartphone is just as important as backing up your computer. Most of us take photos with a smartphone, and not all of them can be recovered from a computer or Instagram later.

Fortunately, mobile operating systems offer the ability to back up smartphone content, data, and settings. Backups on iOS devices are made to iCloud or, when connected to a computer, to the local iTunes folder. iCloud offers 5 GB of memory for free, Apple requires a fee for the next gigabytes. In Android, some data can be copied to Google servers – in the settings you must enable the „Back up my data” option.

We recommend that you configure backups covering at least the system and application settings. The phone can be lost, stolen or damaged in some way, and a good backup will not only save vital data, but also allow you to set up a new device in just a few minutes (not hours).